Sample report

Monthly travel report: September 2026

What finance receives on the third business day of every month. Each finding comes with a recommended action, an owner and a date to follow up.

Sample material for Halden & Pike Engineering, a fictional company. The figures are illustrative.

Net travel spend

$186,420

silentVIP fees

$6,890

Bookings

412

Travelers

137

Out-of-policy bookings

31 (7.5%)

Average days booked ahead (flights)

11.2

Refunds outstanding

$9,870 across 6 refunds

Refunds received this month

$4,215

Unused ticket credits open

$14,300 across 11 credits

Flight emissions (CO2e)

48.6 t

Budgets

Spend by department against budget

Department	Spend (USD)	Budget (USD)	Of budget
Engineering	78,400	70,000	112%
Sales	52,100	60,000	87%
Operations	24,900	25,000	100%
Leadership	21,800	20,000	109%
People & Finance	9,220	12,000	77%

Findings

Finding	Recommended action	Owner	Follow up by
Engineering spent 12% over its September budget, driven by 9 last-minute trips to the Leeds project site.	Agree a standing rail-first rule for Leeds site visits and book recurring visits 14 days ahead.	Travel manager with the Engineering director	Oct 21, 2026
4 ticket credits worth $5,600 expire before November 30.	Apply them to the travelers' next bookings with the same airlines. The travel team has flagged each traveler's profile.	silentVIP travel team	Oct 15, 2026
2 refunds totalling $3,140 have been outstanding for more than 30 days.	Escalate with both airlines and report back with expected dates.	silentVIP service team	Oct 10, 2026
Out-of-policy bookings rose to 7.5% from 5.1% in August. 18 of the 31 were hotels over the London cap.	Review the London hotel cap against September's actual rates, or add two preferred hotels within it.	Finance controller	Oct 31, 2026
6% of charges had no project code, so they could not be rebilled to clients.	Make the project code required for the Engineering and Sales policy groups.	Travel manager	Oct 14, 2026

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